ADAM

Moodle Integration

ADAM stores information that is highly relevant to the management and structure of Moodle, particularly as most Moodle installations will follow the same structures of courses and class registrations that ADAM records.

ADAM supports integration with Moodle 3 servers and can make use of the “External Database” plugin in order to synchronise classes (Moodle’s “courses”) and enrolments, and “External Authentication” which allows Moodle to use ADAM as an authentication source. This can allow staff, pupils and parents to get access to Moodle.

Preparing ADAM

In ADAM, log on with an Administrator account and, on the Administration tab, click on Edit site settings. For more details information about changing the site settings, please see the section Changing Site Settings elsewhere in this documentation.

Within the site settings, click on the Third Party Integration section, then scrolling down to find the Moodle section.

Parent, Staff and Pupil access to ADAM

The first two settings determine whether the authentication plugin will authorise staff and parents to log into Moodle. Pupils are always allowed to log into Moodle if the authentication plugin is installed.

Synchronising Courses to Moodle

When Moodle encounters a course in ADAM that it does not have, it can be configured to create it. When it is created, the first option, Subject Category for new courses, directs Moodle where to place the new course. Choose something generic. We will create this category on Moodle later.

The second option, Course creation, instructs Moodle how we want our courses structured:

Most schools tend to opt for the grade option since this keeps grade specific information together, but also allows sharing of resources between teachers in the same subject who are teaching the same grade. It is generally a good compromise.

The last option, Template course for new courses, allows you to specify a template course that all new courses will be based on. This means that you can create some default settings which will be copied later. In the screenshot above, the course is called template and this will need to be created in Moodle also.

Subject settings

It is possible to have some subjects included and others excluded from creation in Moodle. While the default value is to include all subjects, this can be changed by editing a specific subject and changing its value there.

Note that it is not possible to limit individual classes from being created or not. Of course, if the courses are created in Moodle but never used, it doesn’t matter too much!

A note on integration

It is important that Moodle and ADAM use the same usernames. If the usernames do not match, then ADAM will not be able to assign the correct people to the correct courses with the correct privileges.

ADAM will use the usernames of teachers to assign them teacher privileges in Moodle and the usernames of pupils to assign them student access to their courses.

Authentication

The ADAM authentication plugin needs to be installed. This plugin is not publicly available, but you can get it by emailing us at help@adam.co.za. We will send you a ZIP file containing an “adam” folder that needs to be extracted into Moodle’s auth folder on your Moodle server. Transferring the plugin to the server and extracting it there is not covered here because it depends on the configuration and setup of your server.

Configuring ADAM to allow Authentication

While logged on to ADAM with a site administrator account, navigate to Administration → Security Administration → Manage API Tokens.

Click on the option to Add a new API Token.

Leave the provided token unchanged. This is a random value. There is no benefit to changing this value and may even weaken your security by doing so. Make a temporary copy of this value - you do not need to save it or write it down: it needs to be added to Moodle later so that Moodle can authenticate itself to ADAM. Once Moodle has the value, you have no further need for it.

Please treat this token as highly confidential. Knowing this value can allow a malicious actor to access names and usernames of your users. We suggest that it is merely copied and pasted from this screen into Moodle. There is no need to save it anywhere.

In the Resources section, select ExternalAuth/auth/post as shown in the diagram above.

Finally, in the Notes add a reason that this token has been generated. In this case, for Moodle authentication.

Now click on Save Token.

There is more information on managing API tokens elsewhere in this manual. Please take special note of the regenerate option which should be used to get a new random token if you suspect that the token has been compromised.

Configuring the Authentication Plugin

You will need to log in to Moodle as a site administrator and visit the “Site administration” page. Click on the Plugins section and then click on Plugins Overview. Scroll down to the Authentication methods and find ADAM Authentication in the list.

Ensure that the module is enabled, and click on the Settings link next to the module.

Into the ADAM URL field, enter the full URL to your ADAM site. This should end in a “/” forward-slash character.

In the “Shared Secret” field, enter the API token that you got from the section above.

While Moodle is now ready to accept logins via the plugin, any existing users may have another authentication type set. These users will need to have their Moodle profiles adjusted to allow them to authenticate with the ADAM Authentication plugin.

Course Synchronisation

Preparing Moodle for Course Synchronisation

We first need to create the subject category (“Subject Resources” in the example) and a template course.

Log on to your Moodle server with an administrators account. You should have access to the Settings block.

Note that when a new course is created, the template course is copied and becomes a fully-fledged stand-alone course. If you then make changes to the template course, these will only apply to courses that are made subsequently and will have no effect on courses that were made from it previously.

Configuring Moodle for Course Synchronisation

In the settings block, expand the Plugins section and then expand on Enrolments. Click on Manage enrol plugins in the menu and ensure that External database is enabled. All enabled plugins will appear at the top of the list and will have an “open eye” icon. If the eye is shut, simply click on it to enable the plugin. Once the plugin is enabled, click on the Settings link. The following values need to be configured. Text to be entered is written in fixed width font.

Once you have entered all that information, click on Save changes.

To test that it is working, logout and login as a teacher or student. You should see new course enrolments in the Navigation block under My Courses.

Some Common Problems with Moodle Course Sync

I can log into Moodle, but I don’t see any courses

Once working, individuals tend to not be enrolled for courses if their username is not correctly set on ADAM.

Note that the enrolment procedure is not linked to the authentication procedure or user creation procedure. Those can be set up with the Active Directory/LDAP authentication mentioned above.

This all means that a pupil might well be able to log into Moodle even if their ADAM user is not correctly configured. They will have their names and e-mail addresses copied from AD/LDAP and so will give the impression that all is well in Moodle. The problem manifests itself by the pupil not having any courses assigned to them.

Once the username is entered into ADAM, they will need to log on again to Moodle to have their courses reflected there.

I have been enrolled in the wrong class

The courses that Moodle creates are based on the short codes and class descriptions stored within ADAM. A course is named using the subject’s full name but pupils and teachers are enrolled in the subject using the subject’s short name. It is thus important to ensure that the subjects have appropriate short names. A common oversight is to have a blank short-code in several subjects.

I am being enrolled for subjects I don’t want

Remember you can turn off whether a subject has a course created or not by adjusting the subject settings. Note that if a course has already been created (in error), if the settings are changed in ADAM, the course will NOT be deleted, but pupils will be unenrolled from it. Moodle might create courses automatically, but won’t ever delete courses automatically.

What about next year?

Moodle will only create a course if it doesn’t exist. It automatically unenrols pupils from courses when they are no longer registered for them. At the end of the year, pupils will be taken out of the courses that they were enrolled for and automatically enrolled in other courses for which they are now enrolled. These courses may well have content from the year gone by and so teachers will need to ensure that they examine the content. However, it does mean that as time goes by, these courses can become excellent resources for pupils.

I want some subject-level courses and some grade level courses

This can’t be done automatically. However, Moodle has a useful feature called Meta-courses which you should investigate. Basically, this is a course that uses other courses to determine its enrolments.

The basic understanding is that if you are enrolled for another course, a child-course, you will instantly be a member of the parent meta-course.

If you have set ADAM to send Moodle Grade level courses, for example, you may find that some subjects would like a single course for all grades and would rather not worry about the individual grades. Because ADAM can’t run both systems at the same time, you can create a Meta-course and use the different grade-courses that have been automatically created to determine the enrolment criteria.

To prevent confusion, you could then hide the child courses so only the parent meta-course is visible. If the child courses are hidden, pupils and staff will only have access to the meta-course and not their actual enrolled course!